Business & Management

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Sophie Latour

Executive Assistant
Pfizer Luxembourg


Executive assistant at Pfizer for the managing director I work for the pharmaceutical group Pfizer as executive assistant for the Managing Director of Pfizer Luxembourg Sarl. Tasks: As I work in a very small team, tasks are very broad and we have an important autonomy in the work. Complete set-up of the offices as I was the first hired employee of Pfizer in Luxembourg. Preparation of the board meetings: preparation of the files and minutes, hotel reservations, taxis, contact person for the members of the board. Correspondence, filing, agenda, contact with lawyers, auditors, financial services, organisation of teleconferences, Registering of the annual accounts with the trade register, … Everyday, we receive a lot of requests from our subsidiaries (such as: augmentation of the capital, election of a new director, transfer of shares, approbation of the annual accounts, acquisition of a subsidiary or a branch, etc…). I analyse these requests, prepare the draft documents in collaboration with the lawyers, collect the signatures of the members of the board, organize the legalization procedure by our notary and by the Foreign Affairs Ministry in Luxembourg and, if needed, by the appropriate embassies in Belgium. I am the contact person for the sales reps’ requests: - Management of the activities in the program FFEMT - Minutes of the sales meetings - Appointments taken with the Luxembourg authorities, specialists, medical associations, … - Assistance in the set up and follow up of marketing projects - Management of the sales and marketing budgets Pharmacia Enterprises SA, Luxembourg (bought by Pfizer in 2003)  Assistant of the Senior Director Finance, Global Supply Europe and of the Vice President Quality Corporate Assurance Tasks: managing calendars (full control), organisation of business trips, organisation of conferences all around Europe for groups up to 50 persons coming from 10 plants in Europe, expense reports, filing, preparation of the monthly report, of the follow up of incoming inquiries, responsible for the price negotiation with hotels and for the office supplies.

Research Interest

Pharma Business and management

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